Cultural Heritage Digitalization Forum Participants Guidebook

I. Overview

1. Schedule of the forum

September 16:

- All day: Cultural Heritage Digital Preservation Training Program (by invitation only)
- Afternoon: Meeting of WIC Working Group on Cultural Heritage Digitalization (by invitation only)
- Evening: The Traditional Chinese Culture Show

September 16–17:

- Exhibition of Premium Cultural Heritage Digitalization Projects

September 17:

- Morning: Opening ceremony
- Afternoon: Main forum

Please follow the WIC WeChat official account for the latest updates.

2. The official language of the forum

Chinese and English.

3. Interpretation service

Simultaneous interpretation services will be provided.

II. How to Participate

4. Access to activities

Guests can attend the opening ceremony, main forum, and other open-access activities.
Invited audiences can attend the main forum and other open-access activities.

5. Registration process for guests

Step 1：Receive an invitation code.
Step 2：Use the code to log in to registration system and provide your personal details.

6. Registration process for invited audiences

Invited audiences need to fill in detailed personal information in the registration system to apply for their event badges.

Ⅲ. Forum Badges

7. Types of badges

Two types of badges are issued: GUEST badge and INVITED AUDIENCE badge.

8. Badge requirement

Throughout the forum, all participants are required to wear their badges whenever entering and exiting the venues. Please keep your badge safe and secure at all times.

9. Badge collection

You may collect your badge at your hotel on September 16. The specific collection location will be communicated to you by a liaison officer who will get in touch with you.

Ⅳ. Transportation Arrangements

10. Forum venue

Xi'an International Conference Center (No. 2626, Shibo Avenue, Baqiao District, Xi'an, Shaanxi Province, China)

11. Arrival

By air: Xi'an Xianyang International Airport
By high-speed rail: Xi'an North Railway Station
From the airport: 40-minute ride by car to the hotel
From Xi'an North Railway Station: 50-minute ride by car to the hotel

12. Shuttle services

Local transportation services will be provided for guests.

13. Shuttle services time

Pick-up: From 08:00, September 16 to 12:00, September 17

Drop-off: From 18:00, September 17 to 00:00, September 19

14. Self-drive arrangement

You may attend the forum by driving yourself, and the liaison officer will contact you regarding the parking arrangements.

Ⅴ. Accommodation and Meals

15. Accommodation for guests

Accommodation for guests to the forum from September 16 to 17 will be arranged by the organizer.

16. Accommodation for invited audiences

Invited audiences need to book hotel rooms for themselves. Novotel Xi'an Aden is recommended. 

17. Meal arrangements

Guests: Meal vouchers will be provided.
Invited audiences: Please arrange meals on your own.

Ⅵ. Visa

18. Visa requirement

A Chinese F visa (for exchanges, visits, inspections, etc.) is required for entry, unless you hold a diplomatic passport or are from a visa-exempt country. Please visit the China Consular Service website for detailed information: cs.mfa.gov.cn.

Ⅶ. Other Information

19. Medical service

A medical station will be set up at the venue, with nearby hospitals on standby. Please contact staff if you need any assistance.

20. Future collaboration 

The World Internet Conference organizes several major summits and forums including the flagship Wuzhen Summit and the Asia-Pacific Summit in Hong Kong, along with programs such as the World Internet Conference Distinguished Contribution Award, Awards for Pioneering Science and Technology, Release & Presentation of Outstanding Cases of Jointly Building a Community with a Shared Future in Cyberspace, Global Youth Leadership Program, Think Tank Cooperation Program, and WIC Digital Academy. There are also specialized committees and working groups for deeper collaboration.

Becoming a member of the WIC allows you to enjoy exclusive opportunities such as "Member Day" and "Member Salon" (including symposiums, seminars and networking meetings) to enhance industry exchanges, enjoy priority access to resources, and establish connections with global internet industry leaders. 

For membership inquiries, please contact Ms. Zhao, +86-10-87931732.